Event Registration and Facility Request Form

Step 1: Name of Event REQUIRED Please fill out this field. Please enter valid data.

Step 2: Has the event been approved by the appropriate administrative staff (see above)? REQUIRED Yes No. Approval is still pending Please fill out this field.

Step 3: Who approved the event? REQUIRED

Coach Hill, Athletic Event

Dr. William Pennell Mrs. Ashley Ward Coach William Hill Approval Pending Please fill out this field.

Step 4: Is this a new event or a previously scheduled event that is being rescheduled? REQUIRED New Event Rescheduled Event Please fill out this field.

Step 5: If the event is being rescheduled, please provide the original date and explain the reason for the change. Please enter valid data.

Step 6: Is the event a fundraiser? REQUIRED Yes No Please fill out this field.

Step 7: If the event is a fundraiser, has it been approved by Mrs. Shirley Jansing, Head of Operations? Yes No Approval Pending

Step 8: What is the requested event date or date range? REQUIRED Please fill out this field. Please enter valid data.

Step 9: What are the actual times for the event (include end time)? REQUIRED Please fill out this field. Please enter valid data.

Step 10: Provide a detailed description of the event, including its purpose, admission fee (if any), location, dress code, and any other relevant details. REQUIRED Please fill out this field.

Step 11: Once approved, should this event be included on the school’s public calendar? REQUIRED Yes No Please fill out this field.

Step 12: If you would like this event publicized to the school community, select the requested communication channels below. REQUIRED Cougar Brief ClassDojo Facebook and Instagram None of the above Please fill out this field.

Step 13: Provide a draft of the announcement or promotional text. REQUIRED Please fill out this field.

Step 14: Will this event be held on campus? REQUIRED Yes No Please fill out this field.

If the event will not be hosted on campus and you do not need to reserve any facilities, please proceed to Step 24.

Step 16: List any classroom(s) you are requesting to reserve. (Do not include facilities listed in Step 15. Please include the room number and campus, such as “Room 112, Lower School” or “Room 123, High School.” Please enter valid data.

Step 17: If your requested facility is unavailable, what alternate facility would you prefer? Please enter valid data.

Step 18: Will you need tables, chairs, pipe and drape or a specific set up for the room? Yes No

Step 19: Will you need technology, audiovisual equipment, or assistance from the IT Department? Yes No

Step 20: Will you need technology, audiovisual equipment, or assistance from the IT Department? Please enter valid data.

Step 21: What time will you need access to the facility for setup? Please enter valid data.

Step 22: What time will cleanup be completed and the facility vacated? Please enter valid data.

Step 23: Notes or Comments:

Step 24: I agree to abide by the rules, procedures, and clean-up checklist outlined in the Facilities Rental Guide. Additionally, I agree to ensure that the room is clean and left in proper order after my event. I Agree

Step 25: Name of Person Completing and Submitting this Form. REQUIRED Please fill out this field. Please enter valid data.

Step 26: Email Address REQUIRED Please fill out this field. Please enter valid data.

Step 27: Cell Phone Number REQUIRED Please fill out this field. Please enter valid data.

Step 28: Department, grade, team, club or oganization. REQUIRED Please fill out this field. Please enter valid data.

Step 29: Date REQUIRED Please fill out this field. Please enter a date.

Documents

Event and Facilities Registration Form

	High School Campus 2102 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 4:00 p.m.		Lower School Campus 2208 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 3:30 p.m.
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