Event Registration and Facility Request Form

What are you requesting (check all the apply)? REQUIRED Add an event to the calendar Reserve a school vehicle Reserve a facility Please fill out this field.

Step 1: Name of Event REQUIRED Please fill out this field. Please enter valid data.

Step 2: Has the event been approved by the appropriate administrative staff (see above)? REQUIRED Yes No. Approval is still pending Please fill out this field.

Step 3: Who approved the event? REQUIRED

Coach Hill, Athletic Event

Dr. Michael Pennell Mrs. Ashley Ward Coach William Hill Fr. Joseph Daheim Approval Pending Please fill out this field.

Step 4: Is this a new event or a previously scheduled event that is being rescheduled? REQUIRED New Event Rescheduled Event Please fill out this field.

Step 5: If the event is being rescheduled, please provide the original date and explain the reason for the change. Please enter valid data.

Step 6: Is the event a fundraiser? REQUIRED Yes No Please fill out this field.

Step 7: If the event is a fundraiser, has it been approved by Mrs. Shirley Jansing, Head of Operations? Yes No Approval Pending

Step 8: What is the requested event date or date range? REQUIRED Please fill out this field. Please enter valid data.

Step 9: What are the actual times for the event (include end time)? REQUIRED Please fill out this field. Please enter valid data.

Step 10: Provide a detailed description of the event, including its purpose, admission fee (if any), location, dress code, and any other relevant details. REQUIRED Please fill out this field.

Step 11: This event will automatically be added to the internal calendar. Please indicate whether it should also appear on the school’s public calendar. REQUIRED Yes No Please fill out this field.

Step 12: If you would like this event publicized to the school community, select the requested communication channels below. REQUIRED Cougar Brief ClassDojo Facebook and Instagram None of the above Please fill out this field.

Step 13: Provide a draft of the announcement or promotional text. REQUIRED Please fill out this field.

Step 14: Will this event be held on campus? REQUIRED Yes No Please fill out this field.

If the event will not be hosted on campus and you do not need to reserve any facilities or vehicles, please proceed to Step 28.

RESERVE SCHOOL VEHICLE

Step 15: Do you need to reserve a school vehicle? Yes No

Step 16: What type (check all the apply)? Bus Minibus

Step 17: List dates and times you need the school vehicles (list pick up time and drop off time). Please enter valid data.

RESERVE SCHOOL FACILITIES

Step 19: List any classroom(s) you are requesting to reserve. (Do not include facilities listed in Step 18. Please include the room number and campus, such as “Room 112, Lower School” or “Room 123, High School.” Please enter valid data.

Step 20: If your requested facility is unavailable, what alternate facility would you prefer? Please enter valid data.

Step 21: Will you need tables, chairs, pipe and drape or a specific set up for the room? Yes No

Step 22: Please describe your setup needs, including the number of tables and chairs, draping, and any other special arrangements. Please enter valid data.

Step 23: Will you need technology, audiovisual equipment, or assistance from the IT Department? Yes No

Step 24: If you need technology, audiovisual equipment, or assistance from the IT Department, please state what you need. Please enter valid data.

Step 25: What time will you need access to the facility for setup? Please enter valid data.

Step 26: What time will cleanup be completed and the facility vacated? Please enter valid data.

Step 27: Notes or Comments:

Step 28: I agree to abide by the rules, procedures, and clean-up checklist outlined in the Facilities Rental Guide. Additionally, I agree to ensure that the room is clean and left in proper order after my event. I Agree

Step 29: Name of Person Completing and Submitting this Form. REQUIRED Please fill out this field. Please enter valid data.

Step 30: Email Address REQUIRED Please fill out this field. Please enter valid data.

Step 31: Cell Phone Number REQUIRED Please fill out this field. Please enter valid data.

Step 32: Department, grade, team, club or oganization. REQUIRED Please fill out this field. Please enter valid data.

Step 33: Today's Date REQUIRED Please fill out this field. Please enter a date.

Documents

Event and Facilities Registration Form

	High School Campus 2102 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 4:00 p.m.		Lower School Campus 2208 North 23rd Street Waco, Texas 76708 254.752.8349 Office Hours: 8:00 a.m. to 3:30 p.m.
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